Library Policies and Guidelines

The following are library-specific policies.  For campus policies, please see the UNCSA Policy Portal.

Highlighted Policies


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Food and Drink

Food is not allowed in the library.

Drinks allowed only in closed containers.



Photography must be cleared by the Library Director beforehand.



Filming is prohibited in all parts of the library building, without exception.



Per campus policy, no smoking or vaping is allowed inside or within 50 feet of campus buildings.


As always, please be considerate of those around you.



Full List
Using the Library

UNCSA students and staff may check out circulating materials with valid school IDs. Public patrons may register for a borrower’s card for $15, but are limited to borrowing five items at a time. Since the library supports a performing arts conservatory, items necessary for School performances or study may be deemed non-circulating to the general public. The UNCSA Library participates in Interlibrary Loan and the UNC Cooperative Borrowing programs. Interlibrary Loan is available only to students, faculty and staff with a valid UNCSA ID.

Materials may be copied in the library through the School’s one-card system only. Public patrons may request the use of the Library's copy card, and then pay for their copies at the main circulation desk.

Public patrons and UNC Co-op borrowers must be registered with the library in order to borrow materials. As of Fall 2012, public patron registration and card replacement cost $15. Registration forms will be accepted and processed Monday through Friday from 8 a.m. to 5 p.m. If a potential borrower is unable to register during this time period, please call the main circulation desk at 770-3270, or contact the Head of Access Services.

Without exception, filming is prohibited in all parts of the library building.

Photography must be cleared by the Library Director beforehand.

Study Room Policies

These rooms are for study purposes and quiet collaboration. They are not to be used for social gatherings, classes, filming/recording, or auditions.

Rooms are not soundproof and users should be considerate of others and keep noise at a moderate level. To prevent noise from leaving the study room, the door should be closed when the room is occupied.

Each group study room is equipped with an HD monitor and a dry erase board. Cables, dry erase markers and erasers are available at the Access Services Desk on the main floor.

Drinks are permitted in spill proof containers only. Food is not allowed. If food is found, you will be asked to put the food away or vacate the library.

Room layouts should not be altered. Library furniture from other locations may not be moved into study rooms.

Neither the Library nor the University is responsible for unattended, lost, stolen, or damaged personal items.

Due to security issues, there is no napping allowed in the study rooms or in the stacks.

If you need assistance with the study room equipment, please see a staff member at the Access Services Desk or call the main desk at 336-770-3270.

Failure to comply with established policies may result in suspension of group study room privileges and/or other library privileges.

Access to and Viewing of Age-Restricted Materials

Access to certain items in the moving image collection may be restricted due to patron age.  The MPPA rating system will determine access. This means that patrons under the age of 17 will not be allowed to check out or view materials rated R or above, including all unrated materials with content deemed to warrant an R or above rating equivalency. 

All patrons will need to show proof of age in order to view R or above rated materials or any unrated materials with content deemed to warrant an R or above rating equivalency.  This proof of age may be in the form of a date of birth imprint on an official UNCSA Identification Card or an official driver’s license or state ID card.

Restricted items will be systematically tagged as such by qualified library personnel during the processing of moving image materials.  

Patrons under the age of 17 may check out and view these age restricted materials only under the following conditions:

  1. The patron’s parent or guardian gives permission in writing for the minor patron to access such material.
  • Upon request by the minor patron, the Library will mail a form to the parent or guardian.  This form must be signed by the parent or guardian and must be mailed back to the Library.  The form will be kept on file in the Moving Image Viewing Room in the Library.  The permission will be valid for as long as the minor patron is officially enrolled at UNCSA, or until officially revoked by the parent or guardian.
  1. The minor patron is accompanied by a faculty member, UNCSA staff member, or parent or legal guardian throughout the viewing of the material.  In this instance it is also imperative that a legitimate educational purpose be established for the minor’s viewing of this material.
  • The presence of library staff in or near the Moving Image Collection and Viewing Room will not satisfy this requirement.
  • A minor patron may not view restricted materials with of age patrons who are fellow students, friends, or others, but who are neither UNCSA faculty or staff, nor a parent or legal guardian of the minor patron.
  1. Any UNCSA student regardless of age may view materials deemed to be required viewing for any course taught by UNCSA faculty.  This applies whether the material is shown in the classroom or placed on course reserve in the Moving Image room.  The determination of the educational value of the material is the decision of the faculty member, not the library staff.
Challenge of Library Material

The library collections of the Library of the University of North Carolina School of the Arts (UNCSA) have been developed to provide students, faculty, staff and local patrons with the information and materials critical to effective scholarship and inquiry.  In the event that the appropriateness of an item in the collection is challenged, the following procedures will be followed.  The purpose of these procedures is to define the manner in which library patrons may request reconsideration of specified materials available in the Library while at the same time preserving the integrity of the Library’s collections.

  1. A member of the Library staff will listen to the patron’s concerns in a private area of the library.  Written notes will be taken on the item being challenged and on the patron’s concerns.
  2. The patron will be provided with an explanation as to how the item in question adheres to the library’s collection development policies. 
  3. If the patron is still wishes to appeal the item, the patron will be asked to complete a Request for Reconsideration Form.  The patron will be required to identify himself/ herself on the form. Failure to do so will render the appeal invalid.
  4. The patron will not be allowed to take the challenged material with him/her at this time. Campus police may be notified if the patron takes the material in question without authorization.
  5. The Director of Library Services will be notified as soon as possible about any appeal and will direct it through the proper channels as follows:
    1. The reconsideration form will be copied and one copy kept on file in the Director of Library Service’s office.
    2. The Director of Library Services will constitute a Library staff review panel that will meet and review the request.  A member of the panel will take notes at this meeting. The panel will recommend to the Director of Library Services a course of action for the material in question.
    3. The Director of Library Services will review the reconsideration form, the notes taken at the initial interview, the meeting notes, and the recommendation of the review panel.  The Director of Library Services will make a final decision regarding the material in question, after consultation with any other school officials as appropriate.  This may include the UNCSA General Counsel, the Provost, and/or the Chancellor.
  6. The reconsideration form and a summary of the Director of Library Service’s decision will be forwarded to the Provost.
  7. The Director of Library Services will respond to the patron in writing in a timely manner.  A copy of this correspondence will be filed in the Director of Library Service’s office and the Provost office.

During the appeals process, the material in question is not to be removed from the collection, nor should use of the material be restricted.

Collection Development Policy


The mission of the University of North Carolina School of the Arts (UNCSA) governs all collection development policies in the library. UNCSA's primary mission of training professional artists and its secondary mission of providing these artists with a well-rounded liberal education is the basis for all collection development decisions. 

For the Library this means that priority is given to acquiring items that assist artists in the performance or creation of their art.  For example, the Library places an emphasis on acquiring scores, method books, basic music history and theory for music students, rather than collecting esoteric works on musicology. There is also an emphasis on the acquisition of materials that visually or aurally present artistic works -- including sound recordings, moving image materials, reproductions of photographs and visual artworks, and resources that provide visual documentation of historical people, places, and things.

UNCSA incorporates a high school program, a 4-year college program, and graduate programs in its courses of study.  Therefore, the collection development program of the UNCSA Library must take into account the needs of students enrolled in a general high school curriculum as well as students engaged in highly specialized study in graduate schools.

As a liberal arts institution, UNCSA requires its students to complete course work in literature, languages, science, history, social science, and other major disciplines as well as fulfilling their major arts area coursework.  This places another major requirement on the UNCSA Library's collection development program -- to provide the basic resource materials in all subject areas needed to support the liberal arts curriculum at UNCSA. The collection development program must balance providing a core collection of basic resources with maintaining and enhancing several specialized arts collections.


Format of materials to be acquired

Materials will be acquired in the following formats:

  1. Print
    1. Monographs (Books)
    2. Periodicals
      (Journals; Magazines; Newspapers; Newsletters; Bulletins; other)
    3. Musical Scores
  2. Sound Recordings
    1. Compact discs
      • The Library does not acquire recordings in the LP format. The Library's extensive collection of records (LP's) will be maintained, but new materials will not be acquired in LP format.
      • The Library does not acquire recordings in reel-to-reel tape format. The Library's archival holdings on reel-to-reel tape will be maintained for archival purposes and converted to CD format for patron use whenever possible.
  3. Moving Image Materials
    1. DVD and Blu-ray
      • The Library does not actively acquire moving image items in any VHS format. The Library's collection of VHS recordings will be maintained, but new materials will not be added in the VHS format, unless the item is unavailable in the DVD or Blu-ray format and the item is required for support of UNCSA’s academic or artistic programs.
      • The Library does not acquire moving image materials in 16mm or 35mm film formats.
      • The Library will review and consider formats as they change.  As needed, additional formats will be included in the Library’s collection development plan.
  4. Still Image
    1. Slides
      • The Library does not actively acquire slides. The Library's collection of slides will be maintained, but new materials will not be added in the slide format, unless the item is unavailable in any other format and the item is required for support of UNCSA’s academic or artistic programs.
  5. Microforms
    1. 35mm Microfilm; Microfiche
  6. Electronic Resources
    1. Access to external databases through license agreements and/or the acquisition of materials in digital formats.
      • Whenever possible, the Library will negotiate campus license agreements and remote access license agreements to online databases and other digital resources.
  7. Preservation
    1. Binding of any paperback or other softbound library materials.

Collection Development Criteria.

The criteria for selection of materials are based on the following:

  1. Faculty requests or recommendations.
  2. Student, staff, or other patron requests or recommendations.
    • The library staff involved in collection development evaluates all requests.  In some cases, especially in keeping with the equitable distribution of funds across the disciplines, a specific request will not be placed into the acquisitions file. For example, the library may determine that the library already has a sufficient amount of material on a specific topic or already has other editions or versions of a particular work.
  3. Research and reference needs as outlined in faculty (or other) descriptions of current or future courses and projects.
  4. Research and reference needs as demonstrated by patron queries and reference questions.
  5. Other needs in the collection, especially major gaps in the coverage of certain disciplines, topics, formats, etc. – as determined by the librarians in their surveys of the collection and by recommendations from faculty, students, staff, and other patrons.
  6. Standard acquisition tools, such as subject-area bibliographies and research guides.
  7. Professional literature and other review and information sources, including, but not limited to, the following:
    1. Choice.
    2. Library Journal.
    3. Reviews in major newspapers and general periodicals.
    4. Reviews in specific subject journals.
    5. Online catalogs and review sites.
    6. Catalogs, flyers, brochures, etc. from publishers and distributors.
  8. Special consideration is given to items that receive major awards -- literary or other. (For example, winners of the Pulitzer Prize, National Book Award, Golden Globe film awards, Oscars, etc.)

Acquisition Procedures

Once the collection development criteria have been met, the procedure for the acquisition of materials is as follows:

  1. The Library's online catalog is checked to determine whether the Library already owns a copy of this title.
  2. The request is entered into the acquisitions database. Information is included on the requester, dept. or school, priority, cost, vendor, and other pertinent factors. (The database will alert the librarian if the same title is already on order.)
  3. Rush requests may be ordered immediately, if funds permit. Most items are ordered in batch orders in August, October, December, and March.
  4. All orders must be placed following UNCSA and North Carolina state purchasing policies.

Faculty, staff, and student input are a critical factor in the selection of materials -- all such recommendations receive serious consideration for purchase. Faculty requests, especially for course-related materials, receive top priority in the distribution of the acquisitions budget.
Faculty, staff, and students may request or recommend books and other materials by any one of the following methods:

  1. Material Request Forms -- Forms are available for both students and faculty and staff.
    1. Forms are available in the Library on the main floor and on the Music Library floor. These forms may be filled-out and returned to the circulation desk staff. The circulation desk staff then forwards these forms to the Director of Library Services or the Music Librarian. Request forms may also be sent to the Library by inter-office mail.
  2. Request function on the Library pages of the UNCSA web site.
    1. Faculty, students, and staff may enter specific item requests online. These requests are then sent directly to the Director of Library Services and/or the Music Librarian.
  3. Email requests.
    1. Requests may be emailed directly to the Director of Library Services or the Music Librarian. Email addresses for all Library staff are posted on the Library pages of the UNCSA web site.
  4. Requests from catalogs, advertisements, etc. and other lists.
    1. Faculty, students, and staff may submit their requests by sending catalogs, advertisements, other literature, lists -- with their recommendations clearly marked -- to the Director of Library Services or the Music Librarian.
  5. Verbal requests.
    1. Verbal requests will be accepted from faculty, students, staff, or other patrons but all pertinent information should be provided on the item at the time of the request.

Statement on Inclusiveness in the Collection Development Process

It is the UNCSA Library's goal to acquire sufficient materials on all pertinent subjects in order to support the educational and artistic programs of the University of North Carolina School of the Arts. Material is acquired without regard to the controversial nature of its content if the material is deemed to be of educational or artistic value. Although the Library gives priority consideration to requests and recommendations from faculty, students, and staff, the Library does not allow external agencies or individuals to dictate collection development choices. (The Library's policy on the withdrawal and disposal of materials is stated in its Disposal of Library Materials policy.)

The Library strives to ensure that sufficient materials are available to present varying opinions on controversial issues. The Library attempts to avoid any cultural bias in building the collection. However, the Library must support the educational programs of UNCSA. In certain areas the very nature of the discipline requires the acquisition of a large percentage of materials representing specific cultural or ethnic groups. This is not meant to reflect a cultural or ethnic bias, but merely to represent and support the specific discipline.

In conclusion, all Library collection development decisions are based on the educational, informational, and artistic content of the materials, with the goal of building a well rounded, unbiased, and educationally supportive collection.

Collection Development Policy (Reference)

The purpose of the Collection Development Policy for the Reference Department of the UNCSA Library of the University of North Carolina School of the Arts is to guide the selection of materials through purchase, gifts or standing orders. The policy will assist in the acquisition, retention and resource sharing of these materials.

Purpose of the Collection

The Reference Collection has been developed to provide students, faculty, staff and local patrons with the information resources necessary to carry out the teaching and artistic programs of the institution and to support the research needs of its faculty and students. The collection also serves to assist university staff engaged in school business and supports regional patrons in various arts disciplines.

Selection Criteria

The materials in the collection are selected by the Reference Librarian through reviews in selected professional publications or based on faculty, staff or student recommendation. Selections are reviewed and approved for purchase by the Director of Library Services.  In accordance with library policy, no textbooks are purchased for inclusion in the collection.

The University of North Carolina School of the Arts (UNCSA) includes a high school, bachelor degree-granting programs in five arts areas, a liberal arts academic program and graduate programs in music, film and design and production. The reference collection seeks to provide materials which will support students and faculty involved in the academic and arts programs in each area.  High school materials are chosen in accordance with North Carolina high school curriculum requirements and college academic materials serve to provide the scholarly resources which would be found in a small academic liberal arts library.

Arts materials are chosen to supplement performance or design needs in the following areas: visual arts, design and production materials specifically for costuming, hair, makeup, lighting, sound, and set design, film production and screenwriting, contemporary dance and ballet, and drama.  Print resources include, but are not limited to, review materials, encyclopedias and dictionaries, exhibition catalogs and art or design plates.  Bibliographies are selected in drama, literature and dance. Subject and general indices are contained in the collection. Music reference materials are maintained by the Music Library.

Microforms are selected only for historical materials unavailable in other formats. Online resources are selected when they serve to enhance print materials or when they provide the best access to information and reference sources, particularly in arts subject areas. The reference librarian serves as the technical contact for the databases and other digital resources.

Special Considerations

Duplicates of reference materials are purchased when there is a perceived high demand for a resource due to class use or topical matter.

Gifts must adhere to the library’s gift policy which states that materials accepted by the library as gifts become the property of the library to be retained or not as the library sees fit. No special collections are arranged for gifts.

The Reference Librarian, in consultation with the Director, will review the collection annually for retention and updating purposes. Retention and review criteria are as follows:

  • Does a UNCSA instructional program require this resource?
  • Is the UNCSA Library the only library in North Carolina or the UNC system who owns this resource?
  • Would the material supplement another institution’s program in this subject? If so, then should it be housed at another institution?
  • Is the resource better suited for an online format rather than print or vice versa?
  • Is the resource valuable for local needs?
  • Is there a more up-to-date version available?  Is the resource so out of date that it contains erroneous or potentially harmful information?
  • Is the material damaged beyond repair or would repair costs be prohibitive?
  • Does the material have any historical value?

Review of materials should follow the above criteria with each item being carefully considered for retention or non-retention.  De-selected materials are given to the technical services staff for processing and disposal through state surplus.  Policies on gifts, the disposal of library materials, and challenges to library materials are available in the “Library Policies” section of the Library’s pages on the UNCSA campus web site.

DAVRS Guidelines

Digital Audio/Video Reserve System Guidelines

The Digital Audio/Video Reserve System (DA/VRS) provides you, and your students, 24/7 access to streaming audio and video content.  Using the collections of the UNCSA library we can provide digital access to compact discs, long play record albums, VHS tapes, and DVDs.

Any faculty member may use the system. Library staff will work with you to customize your materials.

You may stream materials an entire term at a time, or any portion thereof. We ask that you make your requests at least two weeks in advance. Many elements contribute to the amount of time it takes to process a reserve request: the amount of material requested, whether your materials are already in the database, the amount of material to be digitized from analog sources (LP’s, for example, must be digitized in real-time) and library staff workload. You may certainly turn in a request with less lead-time, but be aware that during peak times (such as the beginning of a term) requests will be handled in the order they are received. In general, early notice is always better!

The basic procedure for using the DA/VRS is as follows:

  1. Faculty member decides what materials they’d like to stream
  2. Faculty member sends list of materials to Christia Thomason
  3. Library staff prepares materials for streaming
  4. Library staff assembles a web page for the class and Christia Thomason links it to the appropriate Blackboard class page

The library catalog and online databases are accessible from the Library home page at If you don’t see something you’d like to use, ask anyway—we may already have what you need and we’ll certainly try to get it for you if we don’t hold it (another good reason to get your list in early!) As a last resort we can also stream your personal items should the library not own the materials you’d like to use for the term.

You can request material in three ways:

  1. E-mailing a copy of your syllabus to Christia Thomason
  2. Sending a list of titles and call numbers to Christia Thomason

Once your request has been submitted just leave the rest to us. It is imperative that you add Christia Thomason to your Blackboard class roster with the role of teaching assistant or instructor. This will allow her to add your materials to your class as an external link. This also allows the Library to track usage of the system, providing important statistical data for our records.

Questions? Contact Christia Thomason ( or 770-1392)

Disposal of Library Materials

Over time, many library materials can become out-dated, containing erroneous or misleading information which does not have an intrinsic historic value.  Library materials are also subject to irreparable damage and deterioration.  For this reason, it is necessary to main a “weeding” program in library collections.  The purpose of such a program is to evaluate and to remove from the library collection any item which is judged to be no longer of informational use, is being replaced by an up-dated edition or is damaged beyond repair.

The following guidelines have been established to determine and regulate the disposal of items from the UNCSA Library’s collections:

  1. The Director of Library Services will make the final determination as to whether an item should be removed from the collection.  However, it is expected that the Director of Library Services will consult with other professional librarians on the UNCSA Library staff concerning the value or informational usefulness of a given item.
  2. Items will not be removed simply due to their content.  An item will only be removed due to its content if:
    1.  It presents erroneous or misleading information of a transient or time-dependent nature (such as out-dated directories of all types, maps and atlases, telephone books, college catalogs, etc.)
    2.  It presents erroneous or misleading “how-to” information concerning medical, legal, or other matters, especially if the content might pose a threat to the user who accepted and acted upon it as factual, accurate, current information.
    3.  It is superseded by a new or revised edition which is being added to the library collection.  In this case, it is assumed that the new or revised edition will retain a substantial portion of the content of the older item.
  3. Items will be removed due to damage or deterioration, if:
    1.  In the determination of the Director of Library Services and other professionals on staff, the item is damaged beyond repair.
    2.  Repair costs for the item would be prohibitive and would not be justified by the value of the item.
    3.  The defective item is being replaced by another item of equal or similar content and value.
  4. Once it is determined that an item will be removed from the UNCSA Library collection, the following procedures will be followed:
    1. The item will be pulled from the collection.
    2.  The item will be deaccessioned from the collection.  This will include pulling all shelf list cards and removing the item from the UNCSA Library online catalog and from the holdings records for the UNCSA Library on the OCLC cataloging system.
      • In the case of an item which is only one copy of multiple copies of a title, the copy removed will simply be noted in the online catalog.
    3. Stamps, labels or other marks of ownership by the UNCSA Library will be removed or marked out.
    4.  The item will be marked as “discard.”
  5.  Once an item is completely deaccessioned from the UNCSA Library collection, it will be sent to state Surplus Property via the UNCSA Purchasing Office, as designated by UNC system and North Carolina state government policies.
Gifts to the Library

The library collections of the UNCSA Library at the University of North Carolina School of the Arts (UNCSA) have been developed to provide students, faculty, staff, and local patrons with the information and materials essential to effective scholarship and inquiry.  Many important volumes, journals, recordings, and other library materials have been acquired through the generosity of donors. It is due to this generosity that the UNCSA Library has developed a library gift policy to help guide prospective donors.

Gifts of books, journals, sound recordings, moving image items, and other materials from individual and corporate donors help to enhance our collections. Usually these gifts qualify as charitable deductions for income tax purposes. The following are the procedures that have been adopted for accepting gifts of tangible property and for determining their value:

  1. The library will accept gifts that strengthen established or defined collections, and which support the mission of UNCSA.
    1. Materials accepted are generally those that the Library would select for purchase if funding were available, given the current shelving capacity of the library facilities.
    2. The Director of Library Services, or, in the case of music materials, the Music Librarian, will determine the acceptance or rejection of any gift. In the case of questions on a Music Library donation, the Director of Library Services will make the final determination.
    3. The physical condition of a potential gift may render it useless for library purposes.  The UNCSA Library reserves the right to reject gifts that are received in poor physical condition.
    4. The UNCSA Library does not actively collect primary source materials such as original manuscripts, letters, diaries, photographs, or original recordings.
      1. Primary source materials are more appropriately housed in a major research library, as opposed to an arts conservatory and high school/college library. In addition, the UNCSA library does not currently have the facilities or staff to adequately catalog, preserve, or shelve such materials.
      2. Staff members will attempt to suggest other libraries to donors who offer materials not clearly useful to the UNCSA Library, or which would be more appropriately housed in established major collections in other libraries.
      3. In the case of materials related to the history of UNCSA, its alumni, faculty, and other pertinent individuals or organizations, referrals will be made to the UNCSA Archivist.
    5. The UNCSA Library cannot use, and will not accept, reel-to-reel tapes, audiocassette tapes, or "78" records. "33 1/3" records will be accepted only in rare instances.
  2. When a gift is accepted it becomes the property of the library.
    1. The library staff is responsible for determining the most appropriate use of the donated material, where it will be shelved or located, and how it will be cataloged, processed, and circulated.
    2. Many books and other materials are simply outdated, duplicative, or of limited use to libraries. Miscellaneous book volumes, scores, recordings, or moving-image materials accepted as gifts but not added to the collections of the UNCSA Library will be offered to other educational institutions; will be made available to charitable organizations such as Goodwill Industries; or will be taken to recycling facilities for disposal.
    3. Acceptance of a multiple-item gift collection is not a guarantee that all items in that collection will be added to the UNCSA Library, nor should it be assumed that any gift collection will be shelved or stored as a separate, "named", library collection.
      1. Generally, multiple-item gift collections will be separated for placement into appropriate library collection areas.
      2. Individual items may also be removed from a multiple-item gift collection and disposed of as outlined in item 2.b.
  3. It is the donor's responsibility to provide an inventory of the gift as well as an estimate of its value.  This is best established through the services of an independent appraiser.  The donor is also responsible for the appraisal fee.  Donors who wish to claim a charitable deduction for a gift must establish its fair market value.
  4. As interested parties in the transaction, the members of the library staff may not appraise tangible gifts.  The staff will provide a form to the donor acknowledging receipt of the gift, but will not assess its value.
Minors in the Library

All persons under the age of eighteen – except those who are registered UNCSA students – must be accompanied by a parent or guardian at any time that they are in the UNCSA Library at the University of North Carolina School of the Arts.

Replacement of Library Materials

            The Library will seek to replace lost, damaged, or out-dated materialsfollowing the guidelines listed below:


    1. If an item is lost or damaged beyond repair and it is the only copy of a specific title, it may be replaced as follows:
      1. Materials that are “in-print” will be replaced during the next batch ordering period, as funds permit.
      2. Materials that are “out-of-print” will not be replaced unless they are an "essential" text or are otherwise required for the educational program of the school.  An out-of-print search will be conducted for such items.  Otherwise, out-of-print materials may be replaced with other titles of the same or similar subject emphasis.
    2. If an item is lost or damaged beyond repair and other copies of the title are available in the collection, the item will not usually be replaced. An exception may be made for items whose circulation pattern shows extremely heavy use.
    1. When an item is determined to be out-dated and is withdrawn from the collection, following the procedures listed under the Library’s Policy on the Disposal of Library Materials, the item will be replaced with either an updated edition of the title, or with a title with the same or similar subject coverage.
    2. Guidelines for specific types of titles are as follows:
      1. Encyclopedias will be replaced every 5 years.
      2. Arts-related annuals, such as the Stern's Performing Arts Directory, will be replaced annually, or whenever the next publication of the title occurs.
      3. Reference titles in non-arts fields will be replaced when new editions are publishedif the new edition provides a substantial revision and/or increase in information andif the title is deemed to be of continuing value to research.


Use of Copier Override Cards

The Library provides copier override cards for the use of UNCSA faculty and staff as a courtesy.  Since the Library is charged maintenance and other machine support fees based on the actual number of copies made, the Library is financially supporting any use of the override card.

The override card is intended to be used ONLY for copying materials related to UNCSA educational support or UNCSA business.   If faculty and staff need to make copies for personal use -- including artistic performances and other projects not affiliated with UNCSA – they must pay for the personal copies. 

Faculty and staff who need to use the Library copiers for personal copying should have money placed on their “One Card” (which also can function as a debit card in our copiers) in the One Card office.  The One Card office is located on the lower level of the Commons Building, next to the student computer lab.  Call first for hours of operation – 770-1429.

Food and Drink

No food or drink is allowed in any area of the Library, with the following exceptions:

  • Drinks are allowed in closed containers.
  • The Library Admin. Conference Room for scheduled, sanctioned meetings.
    • No open items should be carried out of the room or through the Library.
  • Seminar Room, Fourth Floor only (Room 4209) – and only with prior approval when the room is booked.
  • No open items should be carried from the room or through the Library.


Food or drink purchased in the café should be consumed in the café or outside on the plaza. Please do not carry such items into the Library.

Submission guidelines for the Library Copy of Your Thesis

It must be a printed copy, we will not print it for you; single- or double-sided pages are your own choice.

CDs and DVDs may accompany your thesis, but  NO flash drives.  Please make sure that your name and thesis title are on each CD or DVD. We will provide the pocket(s) for your media, so do not attach them to pages.

For binding, make sure that you leave a one-inch left margin, and at least ½ inch on the other three sides, and please number your pages.

Be sure to include a copy of the cover sheet with your advisors’ signatures.

Binders or covers will be removed and discarded prior to binding.

We DO NOT  ever bind personal copies of theses.

If your question is not answered here, please contact either Sylvia Koontz at x1200 or Kathryn Rowe at x1554

Confidentiality and Privacy

Confidentiality of patron records is taken very seriously by UNCSA Library staff. In keeping with section three of the American Library Association’s Code of Ethics:

We protect each library user’s right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted.

Electronic Security

Exit door security and minimal visual surveillance exist in UNCSA Library for your protection and for the safety of library materials. If you set off the alarm at the door – which can happen for several reasons – please return to the Main Circulation Desk so that we can determine the nature of the problem. If you incur any security problem or threat to your or anyone else’s safety, please alert the Main Circulation Desk staff immediately.

Animals in the Library

Non-working animals are not allowed in the library


Shoes and Shirt (or equivalent, such as a leotard) must be worn.